In our last post, we discussed an important topic.
How to effectively manage a team
Without effective team management, a large number of teams are unable to achieve their desired goals and that too within the assigned time.
As one of the team managers, this makes you believe that you are not a strong team leader and that managing a team isn’t your thing.
If you are going through a similar situation and you feel like your team is falling apart, then here are a few tips that will guide you in effectively managing your team.
- Communication is the key
As a team, communication is of primary importance. This involves you communicating as a team manager as well as the team members within themselves communicating with each other and with you.
If, for instance, you are assigned a group project that you are required to complete within a given deadline and a team has been formed in which your task is to manage the team and make sure that all the work is done properly.
In such a task, you as a team leader must use your good communication skills in order to assign and explain the tasks that each team member is required to do.
Ensure that each member understands you properly and that they are on the right track. Be kind and considerate and always stay in touch with them.
Sometimes team managers consider that prevalence of good communication amongst members is not their responsibility and they let the individuals treat others the way they want to.
This is good technique to some extent as you are giving team members their personal space. But at times team managers need to step in and make the team members comfortable and at good talking terms with others.
- Be a Decision Maker
As a team leader, you will face many situations where you have to take a decision on behalf of your team. This can be regarding the distribution of work or the time in which team members are required to report to you.
Whatever the situation is, you should be ready to take a decision. Try practicing decision making in little matters from your daily life. As this will help you in taking decisions once you become a team leader.
You do not always have to take the right decision; there will be times when you will take the wrong decision. It doesn’t matter what the outcome is as long as you are the frontrunner.
- Be an observer
Sometimes biggest problems can be avoided and situations can be tackled at an early stage if you keep an eye at the team members.
This means as team manager, you have to assume the role of an observer. You should always stay alert and updated too.
But be careful here! You do not want to bug your team members or make them feel as if they are being watched. Be very subtle and do not bother them.
- Encourage good work
One of the biggest hindrances of effective team management is the lack of encouragement that team leaders give to their team members.
Be as generous as you can at giving compliments to your members and acknowledging those who are doing good work.
If it is your job to critique the work of your team members then make sure that your criticism is a constructive one. You should not only point at the negatives, rather provide members with alternative options.
What encouragement does is that it makes members more productive and happy about what they have done and what they are supposed to do in the future.
- Set achievable goals
You, as a team leader, must be realistic in your approach towards the work that you have to complete. This implies that you should set goals and aims that are achievable.
Being realistic helps you in getting the output within the set time frame. Goals that are unrealistic only cause frustration and hopelessness amongst members.
You should remember that there is only a limited amount of work that members can complete as human beings. Assigning them gigantic tasks and then expecting them to finish within the given time is wrong on your part.
- Resolve conflicts and develop positive team relationships
You must remember that as a team manager your job is much more than assigning and completing work. If any conflict arises amongst team members, you should take the initiative to resolve it.
Unresolved conflict and tension within a time, affects the productivity as well as the outcome. Try to be a problem solver who is always ready to help others.
From the very first day, as a team manager you should stress upon the fact that members of the team are more than just colleagues or co-workers. They have a relationship with each other for the long-term.
- Assign tasks to the right people
Most teams have individuals with different abilities, skills, strengths and weaknesses. You as a team leader should ensure that you assign tasks to the right people.
If your group project requires an individual who needs to visit certain organizations and conduct interviews there, then you should assign this task to a team member who is confident, has a good command over the language and has strong communication skills.
On the other hand, if a person is needed to perform data analysis and other statistical tests, then you should select a teammate who has strong analytical and statistical skills.
- Become a Role Model
As a team leader, team members look up to you for guidance and inspiration. They will keep a close check on how you get things done.
So, in order to gain their trust and be an inspiration for them, you should become a role model who does things in a way that is praised by others.
If you preach your team members to be honest and loyal with their work, then you must follow the same practically.
If you wish that all your teammates report on time, then you should be the first one to enter the office. If you want the team members to be nice to each other, then you must be nice and kind to others as well.
So, stick to these guidelines and see how the performance of your team improves drastically.